A secure board management system is a software that makes it easier for teams to work together and share information. It is particularly useful for distributed teams or remote teams as it permits users to access the same materials for meetings, no regardless of where they’re located. In addition, it provides security by implementing features and protocols that protect data from hackers and other threats.
In the wake of high-profile hacking incidents, boards are taking a close review of how they safeguard confidential information. Sending board documents to email or using free file-sharing sites can pose a serious risk. Dedicated board portals offer protected user-friendly options specifically targeted towards common board tasks and come with tools like two-factor authentication with permissions based on roles and enforced password policies to ensure the security of confidential information.
It is essential to select an application that has a proven track record and a good reputation when selecting a secure board. The top providers are secure, user-friendly, and provide exceptional customer support. They are also scalable and can grow with your company. In addition, they have built-in tools that make it easier for users to make notes and then share their annotations. These tools automatically sync with your computer, tablet or smartphone, so that regardless of where you are, you can have all the meeting materials in your hands.
Additionally, a secure board management plan should include features that encourage good governance practices. For example it should remind directors to look over agendas, reports authors, and other stakeholders prior to each meeting. It should also allow directors to ensure that they have completed their work prior to a meeting. This will also prevent them from sharing confidential information by accident in emails.
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