A board portal can help in reducing the time spent making plans for and conducting board meetings. It permits the sharing of documents and other information, enables communication between members, and offers an area to store important documents. But not all portals are to be the same, which is why it’s essential to ask the appropriate questions during demos with prospective vendors. To help you select the most effective solution for your company We’ve boardroomhub.blog/legal-implications-of-board-decisions-made-by-email-vote/ compiled some of the most important questions to ask your prospective portal vendor.
Do you provide secure access to any device?
The highest-quality board management software has encryption, which shields sensitive data from unauthorized parties. It also complies with international security standards and monitors the data centre staff and implements a variety of physical security measures like biometrics and closed-circuit monitoring.
Facilitate the Meeting Process
The most effective board management tools allow you to schedule meetings quickly and efficiently, prepare an agenda and supporting materials, collect RSVPs and attendance, then distribute and collect the work of board members. Furthermore, these tools allow for quick and easy review of minutes of meetings and facilitate the creation of procedures, policies and guidelines that can assist the board in making better decisions.
Offer a variety of group and individual sessions, including videoconferences and webinars, to ensure that your board portal is embraced by a large proportion of users. If some of your board members are technology-challenged, personally reach out to them and offer personalized tutorials to get them up and running. Also, you should look for an enterprise with a strong reputation and with excellent customer service.