Online Board Meetings Benefits
A virtual board meeting is a fantastic way to save time and energy for your non-profit organization. It lets your members participate regardless of working schedules, quarantine limitations and travel restrictions. It’s important to keep in mind that virtual meetings can cause problems if they are not handled properly. However, following a few simple guidelines can result in a productive online meeting that has strong board participation and efficient documentation.
Start with a clear and concise agenda. Involve your board members in the planning process and provide them with copies well in advance of the meeting to help them prepare for the discussion. This will keep your board on task and ensure that all topics are discussed during the meeting.
Make sure to utilize video conferencing in your meetings to ensure that participants can see one another. It’s hard to connect when board members can’t read body language or hear each one another clearly. Additionally, video conference is a great method to get rid of distractions like pets, children or household activities.
Include all the decisions taken during the meeting, and the notes from each person who participated. This will make your minutes easier to refer back to in the future and ensure that all decisions are recorded in full. If you don’t record your decisions in a proper manner, it can lead to confusion and conflicting information later. Make sure you have a designated person who will take notes of all discussions and actions in full.
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