The online board portal can be a powerful tool for improving efficiency and governance. Selecting the right solution could be a daunting task because every company has its own requirements and budgetary constraints. When considering the purchase of an online board portal the main two areas you need to focus on are security and efficiency. In your conversations with potential suppliers to determine if they’re able to meet your needs.
Security
The primary objective of a portal is to safeguard sensitive information and prevent unauthorized entry. It is crucial that the portal is constructed on an established foundation that can accommodate high-level security features like customizing permission settings for end users, unique encryption keys per customer and two-factor authentication. Other features include third party penetration testing, managed and certified data centers, and security audits like SOC2.
Efficiency
The aim of any board management system is to simplify three main phases of a meeting – pre-meeting, during the meeting, and post-meeting. The best board management systems facilitate efficiency by allowing easy communication. This will allow directors to be involved who are willing to contribute how to make a meeting agenda to the meeting, and update materials in real time prior to meetings, and decrease the time it takes to gather documents.
During your demonstrations make sure you pay attention to how the software’s interface is. Your team needs to be able use the portal easily and efficiently, so select a software that is user-friendly and easy to navigate, as well as document uploads and search. You can also test the vendor’s customer service by calling their helpline and observing how responsive they are.