Due to the pandemic that is forcing businesses to change their work habits remote work, virtual board meetings appear to be a thing of the past. Digital meetings allow attendees to attend the meeting without worrying about quarantine times or travel restrictions. They also reduce costs for flights and hotels.
Online meetings are easy to create and are becoming more frequent for mission-driven companies who want to keep their communications open despite the COVID-19 crisis. It is important to be aware of the dangers associated with digital meetings, so you can avoid them and ensure that your online board meetings are as efficient as they can be.
The most important aspect to consider is the software platform you choose to host your hybrid or virtual itcounts.org.uk board meetings. Choose a software platform that includes an Attendance Room function to protect your meeting from unauthorized attendees and only permit those who are invited by your meeting’s co-host or host. Offer training to your board members so they are aware of the technology.
Encourage your board members to utilize a headset or speakerphone during the meetings. Also encourage them to clean and organize their home office to make it appear more camera-ready. Get rid of personal photos and other items that distract them. Make sure they sit on a chair, not on their bed or couch. This will help them appear more professional and presentable throughout the meeting. Additionally, encourage them speak up at the beginning of the meeting so that everyone can be heard and start the meeting on a positive note.